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All of your conference questions answered, in one easy to navigate place! Don’t see your question answered below? Give us a call or drop us a line! 866.862.2562 or info@naehcy.org.
This conference is HUD-approved. Therefore, project administrative funds awarded under the CoC and Emergency Solutions Grants (ESG) Programs, as well as the Youth Homelessness Demonstration Program (YHDP) may be used to attend the Conference. This is a great opportunity to engage your CoC partners to attend and strengthen school-housing partnerships.
When does the conference take place? Where is it taking place?
November 2-5, 2019, Washington Hilton, Washington D.C.
Who should attend?
- Bus drivers / school secretaries / nurses – front line, those who see students frequently and observe changes
- Teachers / homeless liaisons / counselors / social workers – those in consistent daily contact with students, those who students trust and will confide in when they need assistance
- Principals / superintendents / administrators – those who can advocate for their staff, their liaisons, those others in the schools who need the support, funding, and understanding of the challenges presented to them and their students daily and can advocate for them to get them the tools and funding they need to serve this population.
How do I register? What is the cost?
Register via our website at www.naehcy.org/conference/2019-conference/register
Conference registration pricing for 2019 is as follows:
Member Pricing (all 2018 attendees are members, plus others who joined throughout the year. If you are uncertain if you are a member, contact us and we will let you know):
Early Member Registration (prior to September 16, 2019): $520.00
Full Price Member Registration (September 16 – November 1, 2019): $575.00
Onsite Member Registration (November 2-5, 2019): $675.00
Single Day Member (Sunday or Monday 11/3 or 11/4 only): $325
Non-Member Pricing (you may join for just $50.00 during registration and save both on membership and conference registration!):
Early Non-Member Registration (prior to September 16, 2019): $620.00
Full Price Non-Member Registration (September 16 – November 1, 2019): $675.00
Onsite Non-Member Registration (November 2-6, 2019): $775.00
Single Day Non-Member (Sunday or Monday 11/3 or 11/4 only): $425.00
Student: $325
PreCon Added to Full Conference Registration: +$175.00
PreCon Only: $225.00
What if I want to change my conference registration?
You can go back to your current registration at the same link on our website, and just click on “update registration”. All attendee substitutions must be made by calling our office, a $50 fee will apply. 866.862.2562. You may not cancel registrations in this manner, all cancellations must be in writing.
What if I want to substitute someone else for my registration?
You may do so, a substitution fee of $50 will apply. No substitutions will be accepted after October 21, 2019. All substitutions must be made by calling our office at 866.862.2562
What does my registration fee include?
Full registration includes 2 breakfasts, 2 lunches, 1 full breakfast, and am/pm breaks
How do I pay for my registration?
We accept checks, credit cards, and purchase orders. Those paying via purchase order must provide a copy of the purchase order within 30 days of the date of conference registration or risk losing their space for the conference. Your invoice will be linked to your confirmation email when you register, make sure to forward it to your payables department for prompt payment. Our organization W9 is linked HERE, on the Registration page of our website, and also linked within the registration process itself. Please print your invoice and provide to your payable’s office for prompt remittance.
Where is it being held?
Washington Hilton
1919 Connecticut Ave NW
Washington DC 20009
How do I book my hotel?
Click HERE to book your room at the Washington Hilton
What is the rate for the hotel?
Hotel room rate is the PREVAILING GOVERNMENT PER DIEM. The per diem adjusts annually on October 1. The rate in effect at the time of your stay is the rate you will be charged. This could potentially be different than the rate in effect at the time you booked, it will be the Prevailing Government Per Diem.
If your district will be paying for your hotel stay with a check, contact Joel Johnson, Reservations Manager, directly to arrange your stay. Email him at joel.johnson@hilton.com.
How long is the hotel rate valid?
The Hilton is offering this rate to us from 3 days prior to the conference through 3 days after the conference (provided space is available), so that you can extend your stay and have some downtime! The rate expires on September 29, or when the block fills.
Does the hotel have onsite parking?
Yes, the hotel has self-park and valet parking. We have a negotiated discount of $2.00 off for self-parking. Self parking (with our discount) is $50/day including tax.
When are the exhibitors open?
Exhibitors are open from Sunday 11/3 at 10 a.m. until Monday 11/4 at 5 p.m.
How does my organization become an exhibitor?
Navigate to our exhibitor page for more information and to download the Exhibitor Prospectus and Register.
How can my organization become a conference sponsor?
Check out our sponsorship opportunities on the sponsorship page.
What services are available for special needs and requests?
NAEHCY is committed to ensuring full accessibility for persons with disabilities in all of its activities. NAEHCY will comply with all requirements of the Americans with Disabilities Act (the ADA). Please contact our business office at info@naehcy.org or 866.862.2562 at least 2 weeks prior to the conference to notify us of special needs and we will provide reasonable accommodations.
I just want to attend one session, is that possible without registering for the full conference?
Unfortunately, it is not possible. The only exception is for those Presenters who are only staying to present their session and then departing.
I’m a Presenter, is there a PowerPoint template I should use?
No, although you do need to send us a copy of your presentation by August 31 for CEU purposes.
I was selected as a Presenter, do I get a discount?
Unfortunately, we do not offer discounts for Presenters. We provide screens and projectors, Presenters are responsible for providing their laptop, presentation, and laptop/projector connectors.
What CEU’s will I receive at this conference?
This program is Approved by the National Association of Social Workers (Approval # 886739770-6033) for 18 continuing education contact hours.
Will I receive a certificate of attendance?
All attendees will have the opportunity to download their attendance certificate, or a CEU certificate, at the completion of the conference.
What is the cancellation policy for the conference?
Cancellation of your conference registration prior to October 1 will incur a $50 processing charge per registrant, regardless of payment status. Telephone cancellation is not accepted; certified mail is recommended. When submitting a refund request, please include the name and Registration ID of each registrant, the name of the organization or person receiving the refund, and the mailing address for receiving the refund. Refund requests must be mailed to: NAEHCY Conference Refunds, PO Box 26274, Minneapolis MN 55426. Refund requests are generally processed after the Conference using the same method of payment used for Registration. Fees are nonrefundable after October 15, 2019. If you do not cancel your registration, and you do not attend the conference, you are still responsible for your registration fee. You have the option of substituting another individual for your registration for a fee of $50.00.
Where do I fly into?
You have options!
Washington National Airport (DCA) (6 miles away)
Dulles Airport (IAD) (27 miles away)
Baltimore-Washington International Airport (BWI) (33 miles away)
How do I get to the Washington Hilton?
*from Washington National airport, closest airport
SuperShuttle – SuperShuttle is offering us a 10% discount when using code 763QQ or booking at this LINK. *discount valid 10/30 – 11/8. Follow the link for full details.
Metro (train) approx. $4.00 one way (closest train stop is about 4 blocks from hotel)
Cab (approx.. $25 one way)
Uber (approx.. $30/one way)
Lyft (approx. $28/one way)
I have additional questions, who do I contact?
Contact our Business Office at 866.862.2562 or via email to info@naehcy.org.