Call for Applicants – Join the 2025 NAEHCY Conference Planning Working Group!
Are you passionate about conference planning, professional development, event management, or volunteer coordination? NAEHCY is seeking 8-10 dedicated individuals to join the 2025 Conference Planning Working Group!
This year we are excited to welcome NAEHCY members and stakeholders to Dallas, Texas for an information-filled and inspiring four days, Saturday, November 1 – Tuesday, November 5, 2025. Don’t miss this opportunity to be part of an incredible team dedicated to making the 2025 NAEHCY Conference a success!
As a Working Group member, you’ll play a key role in shaping our annual conference, helping to create an impactful and engaging experience for attendees. In recognition of your contributions, selected members will receive:
- Complimentary registration for the 2025 NAEHCY Conference
- Free hotel accommodations during the conference at the Hyatt Regency Dallas
- $250 stipend to cover some expenses (payable via reimbursement with appropriate receipt documentation)
- Travel expenses, meals outside of conference programming, and incidental costs are not covered.
How to Apply
To be considered, please submit your responses via this form by 11:59 p.m. PST on Friday, March 7, 2025.
Please prepare to answer the following questions in detail:
- Why are you interested in serving on the Conference Planning Working Group?
- What experience or skills do you have related to conference planning, professional development programming, event management, or volunteer coordination?
- What unique perspectives or contributions would you bring to the group?
Following our review of applicant responses, a select number of applicants will be selected for a 15-minute interview with the NAEHCY staff.
Below is a list of Frequently Asked Questions for you to learn more about conference planning responsibilities. We look forward to your application!
Frequently Asked Questions (FAQs) – NAEHCY Conference Planning Working Group
Q: How many people serve on the NAEHCY Conference Planning Working Group?
The Conference Planning Working Group consists of representatives from NAEHCY Staff, the Board of Directors, representatives from the conference host city and state, and NAEHCY’s professional event planning partner. This year, we are excited to recruit enthusiastic NAEHCY members with an interest in event management and professional development to apply and join this dynamic team!
Q: What is the time commitment for the Conference Planning Working Group?
- June – November: Weekly one-hour meetings
- Ongoing Responsibilities: Working Group Members are assigned tasks that typically require 2-4 hours per week leading up to the conference
- Two weeks before the conference: Increased preparation time, approximately 5-6 hours per week
- During the conference: All Working Group Members have designated responsibilities, averaging 4-5 hours per day
Q: If I join the Conference Planning Working Group, may I attend all of the sessions at the conference for professional development?
Working Group members can attend conference sessions that do not directly conflict with their planning duties. Generally, members are able to attend:
- All general conference sessions
- More than 70% of breakout sessions, depending on assigned responsibilities
Q: What are the benefits of serving on the Conference Planning Working Group?
The rewarding experience of working on a team toward a shared goal, and having something great to add to your resume are the main benefits! Additionally, Working Group members will receive:
- Complimentary conference registration for 2025
- Free hotel accommodations for the duration of the conference
- $250 stipend to cover some expenses
- (Note: Travel expenses, meals outside of conference programming, and incidental costs are not covered.)
Q: Where will the 2025 NAEHCY Conference be held?
The 2025 NAEHCY Conference will take place in Dallas, Texas, from November 1–4, 2025, at the Hyatt Regency Dallas. The pre-Conference Begins: Saturday, November 1, 2025, and all Working Group members are expected to arrive 2-3 days before the pre-conference to assist with final preparations.